Language gives us the opportunity to convey meaning. Unless you expect people to understand various tones of grunting, using words effectively makes communication much easier to comprehend.
Say What You Mean
Unless you’ve become a recluse or taken to a solitary life on Mars, at some point or another, you’ll have to use language to express yourself. How you choose to express yourself is, of course, entirely up to you, but the purpose for that expression should be received in a manner that is conducive to appropriate meaning or true to what you’re attempting to express.There are six components or characteristics of effective language. Keeping these things in mind will help you write effectively. Like all aspects of writing, it’s crucial to determine the purpose (why are your writing) and audience (who are you writing for).
After you’ve considered this, you can focus on writing effectively by keeping the following characteristics in mind. A simple way to accomplish this is to keep two things in mind.1. Get to the point.
2. Choose your words carefully.
Get to the point
First you have to make a decision. Who are you writing for or communicating with? Determine how formal the writing needs to be; whether you should take a formal or informal approach. Formality in your writing helps you make the appropriate connection to your audience.
Be considerate of your audience, and keep in mind if you are writing a formal or informal piece.Be constructive. Write openly without belittling or criticizing your audience. Also, It’s natural for people to take offense to blame, even if they are to blame, so writing in an accusatory manner will often turn your audience away. For that reason, sometimes it’s best, especially with formal writing, to write in a third-person point of view. And it’s just as likely for an audience to ignore you if you don’t respect the topic you are writing about.
If you don’t care about what you are writing, it will be obvious to your audience and they won’t care either. Consider the following:There’s no reason for you to misunderstand what I’m trying to convey unless you’re not listening.Not everyone absorbs things the first time they hear them. It might be possible that you’re better at absorbing information through another medium.
The second sentence offers understanding and is compassionate to the audience, so the audience will be more likely to consider this and not disregard anything else you have to say.
Choose your words carefully
The most important aspect of effective writing is clarity. The audience must be able to comprehend your message, and you accomplish this by writing clearly and in a way that’s easy for the reader to understand. It’s the responsibility of the writer to offer the appropriate meaning behind their work. Leaving interpretation to the audience only increases the chances that an appropriate meaning is not conveyed.Clarity is often dependent on being specific. Being specific with your word choice eliminates ambiguity.
Ambiguous or confused meanings are often attributed to evaluative adjectives: good, bad, ugly, pretty, etc., so whenever possible, increase the clarity of your writing by being specific and avoiding abstract words. Use concrete language or words that will help create a vivid mental image for your reader. Take the following example:Smoking is bad for you.Smoking can stain your teeth and cause lung cancer.The second sentence offers more specifics to what bad means.
Familiar word choice is also necessary for clarity. Using words that the audience is familiar with increases understanding, so avoid using jargon, colloquialisms, or obscure words that the audience might not clearly understand. Using slang, jargon, etc., might leave the audience confused, and this dilutes the purpose of your writing.
Another characteristic of effective writing is the writer’s ability to be concise. Again, this comes down to word choice and is often accomplished through editing or proof-reading your work. If you can use one word to convey meaning where you have used multiple words, it’s better to use one.
Communicating effectively is an asset in all forms of writing.
It should be the goal of the writer to inform the audience in a way that’s easy for the audience to understand. Keep two things in mind to accomplish the six characteristics of effective communication. 1.
Get to the point. Determine how formal your writing has to be by considering the purpose of writing and the audience. Be constructive to build a relationship with your audience through your writing. 2. Choose your words carefully.
Clarity is most important; use specific word choice; be concise; use familiar language. It’s easier for the audience to capture the appropriate meaning in your writing.